Transport to trade fairs and international exhibitions - safely and on time

We select the optimum means of transport (air, road, sea) and take care of the formalities for you.

One coordinator. One plan. Full control.

4.1
4.4/5
5
transport methods

road, rail, sea, air, multimodal.

94
%

deliveries carried out
on time.

o 25
%

lower risk of delay, thanks to our proprietary AI audits.

100
%

monitored shipments
in real time.

Dedicated trade fair solutions

Who this service is for

Our logistics solutions are aimed at companies and organisations for which safe and timely transport to the trade fair is crucial

Export

Producers and exporters

Presenting their products on foreign markets and needing reliable, fast logistics

Imports

Importers and distributors

Showing the offer to business partners and customers at industry events

Construction

Event agencies

Planning transport of structures, building elements and promotional materials

Events

Event organisers

Responsible for the smooth transport of scenery elements or exhibition hall equipment

Innovation

Start-ups and scale-ups

Presenting prototypes, high-tech equipment or medical solutions internationally

Public

Public institutions

Promoting regions, industries or national brands at trade fairs and exhibitions

Focus on trade fairs

leave the logistics to us

By entrusting us with transport, you are assured that your exhibits will arrive safely and on time, regardless of the distance, mode of transport or type of goods.

Safely
On time
Unlimited

Need a quote or consultation?

Ask for an analysis of the route and opportunities for collaboration.

Complete the form and receive a free quote.

Quick answer

We will get back to you within 1 working day

Secure data

Your information is protected

Dedicated tutor

An individual approach to your project

Recommendations from our satisfied customers
How We Work - The Process
Implementation process

How we work - step-by-step process

We take over all the logistics so that you can focus on preparing the exhibition

1

Needs analysis

We start by talking to you and understanding your requirements - date, venue, type of exhibits and budget.

Deadline

Location

Exhibits

Budget

Selection of optimal transport

Based on the analysis, we select the best transport option and plan the entire logistics process.

2

Documentation

We take over the formalities - preparing all the documentation and organising customs clearance.

Customs clearance

ATA pass

Full formal service

If required, we handle the ATA carnet and all required international documents.

3

Collection of exhibits

We organise the collection of the consignment from your company at the agreed time.

Convenient timing

Security

Professional acceptance

We set a convenient date and properly secure the goods so that they survive every phase of transport.

4

Transport

Depending on the arrangements, we carry out the transport by the chosen method.

24/7 monitoring

Full control at every stage

Multimodal transport

We combine speed, security and optimum cost. We monitor your shipment at every stage.

Aviation

Road

Marine

Combined

5

Door-to-stand delivery

We deliver the consignment directly to your stand and assist with unloading.

Unloading

Help

Post-fair service

After the event, we take care of the return or further distribution of the goods.

Result

You can focus on preparing the display and we will take care of the rest.

Saving time

Support at every stage

Safety and security

Completed projects that have changed the business

Means of transport

Customised selection

Every event is different, so we don't limit you to one solution. We select the mode of transport to best suit your time, safety and budget requirements.

Fastest

Aviation

The fastest way to deliver exhibits

Ideal with tight deadlines
Valuable loads
Highest level of security
Flexible

Road

Economical and flexible option

Transport within Europe
Precise time planning
A cost-effective solution
Large dimensions

Marine

The best for large volumes

Heavy loads
Favourable costs for long-distance destinations
Less time pressure
Optimal

Multimodal

Combines different modes of transport

Optimum price/time balance
Combination of different measures
Tailored to needs

You don't have to decide for yourself

We analyse all parameters and recommend a solution tailored to your needs.

Cost analysis

We compare all price options

Time optimisation

We adapt to your deadlines

Maximum security

We provide cargo protection

Confidence and professionalism

Working with us is a whole new level of quality

Organising transport for a trade show is a complex process that relies on experience, precision and full control of your shipment. The key elements that give you security and peace of mind are what set us apart.

Comprehensive logistics service

From document preparation and customs clearance to door to stand delivery and the return of exhibits after the event.

Documents and briefings

Door to stand

Return of exhibits

Experience in major trade fairs

We serve companies at prestigious industry events and are well acquainted with organisers' requirements and procedures in different countries.

Europe World

Guarantee of punctuality

We work on an SLA basis, offer cargo insurance and full control over the delivery schedule.

SLA Agreement
Cargo insurance

Dedicated account manager

One contact at every stage of the collaboration - from planning to implementation and settlement.

24/7 Support

Always available

Track & trace in real time

You monitor your shipment online and have full knowledge of its status until it is delivered to the stand.

Live GPS

Notifications

With us, you can focus on brand presentation

You will focus on your business meetings, confident that the logistics are in the best hands.

FAQ

Frequently asked questions

Everything you need to know about trade fair transport and event logistics

General

Producers, exporters, importers

Event agencies and stand builders

Event organisers and institutions

Start-ups and technology companies

Let's talk about your project.

At no extra cost. Free of charge.

Complete the application and receive a free quote.
4.1
4.4/5
Transparency of costs

clear calculation, no hidden charges.

Precision
route optimisation

minimising empty mileage and reducing transport costs.

Comprehensive
logistics services

full truckload (FTL), less-than-truckload (LTL) and multimodal transport.

© Venax sp. z o.o. 2025

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Always on time,
always safe.
Recognised by
international standards